Project and Travel Admin

Are you a structured and service-oriented administrator who thrives in an international and project-intensive environment? Poolia is now looking for a Project and Travel Admin for an exciting consulting assignment with a global player in the energy sector. The assignment is expected to start in April and will initially run for 6 months, with a good possibility of extension.

About the position

As a Project and Travel Admin, you will play a central role in supporting the project operations and organization within high-voltage solutions. You will be responsible for travel bookings and arrangements within the projects and ensure that administrative processes run smoothly and efficiently.

Your responsibilities include, among other things:

• Managing travel bookings and coordination within the project organization
• Handling visa applications and matters related to Integrity & Compliance
• Collaborating and communicating with local and global administrators
• Supporting project teams and project managers in operational work to create effective workflows
• Managing commercial correspondence between clients and their end customers
• Coordinating conferences and meetings with internal and external stakeholders
• Participating in and contributing to strategic initiatives to enhance employee and customer experience

This position is a consulting assignment with employment at Poolia and work on-site with the client. During the introduction and training period, you will work 100% on-site, after which there is an opportunity for hybrid work.

Who are you?

We are looking for someone with experience and interest in administration and service. You are used to coordinating multiple parallel tasks and work in a structured manner with good foresight.

To succeed in this role, we see that you:

• Have experience in administrative work
• Are meticulous, organized, and have a good ability to prioritize
• Are proactive and have the ability to identify both challenges and opportunities
• Thrive in a dynamic and international environment
• Are self-driven and take initiative
• Have excellent communication skills in both Swedish and English, in speech and writing

Does this sound like the right next step for you? We warmly welcome your application! Selection is ongoing, and the position may be filled before the application deadline.

About the company

The consulting role is suitable for you who want to gain broad experience in a short time. We offer you the chance to work at popular workplaces with well-known brands where you can develop your skills and broaden your CV. You will thrive as a consultant if you are looking for a world of exciting assignments and new networks. By your side, you have your consultant manager who acts as a sounding board and supports you in succeeding in your assignments. We want you to feel good and enjoy working with us at Poolia. Therefore, we offer you wellness benefits, discounts at various fitness facilities, and regularly organize social activities. Of course, your employment at Poolia is covered by collective agreements, insurance, occupational pension, and occupational health care.